PA Checklist

What is this?

This document serves as a guide and list of requirements for engaging Sardine Sound for an event. It is a work in progress, but the goal of the document is to give a client everything they need to know to run a successful show with us.

This checklist applies to non-theater gigs, including small concerts, speakers, panels, recorded music, and karaoke.

Booking Prerequisites

• Event dates must be confirmed to ensure availability
• Contact information for the client or coordinator must be provided
• A preliminary venue (even if not yet booked/confirmed) must be provided
• A fee and payment schedule must be agreed upon for the event

Timeline

1 Month Before Event

• A venue must be confirmed. If we haven't worked in this venue before, depending on the complexity of the event, we may need a walk-through of the venue to understand the challenges and offerings of the space.
• Access to power, especially for outdoor venues, must be confirmed. At least one 15 amp outlet (on a dedicated or unused circuit) within 50 feet is required.
• Load-in and load-out parking information must be provided
• A schedule including load-in, load-out, and timing of sound needs must be provided
• If the event spans multiple days, a plan for keeping equipment safe in the venue between rehearsals and shows must be coordinated

1 Week Before Event

• A final list of client-provided and Sardine Sound provided microphones and other sound equipment must be confirmed
• If a playlist of music is required, it must be provided as a Spotify playlist or through other agreed-upon means
• If client or coordinator won't be on-site at load-in time, contact information for venue must be provided